The 21st World Methodist Conference in Houston, Texas, will welcome thousands of attendees from around the world and would be a great place to showcase your organization or products. Display space will be in the form of a 6-foot skirted table, and additional tables may be purchased.
To become a vendor or exhibitor at the World Methodist Conference, you may register at the link below.
Exhibitors and Vendors will be situated in a concourse area outside of one of the major ballrooms for the event. This ballroom is being used for lunches, so conference attendees will see displays each day as they walk by. After registering, exhibitors/vendors will be notified of their table location via email. Special requests, including access to electricity will be granted on a first-come, first served basis and are not guaranteed. Additional services including more complex needs (Internet Access, special power needs, etc. may be available at an additional charge).
Access to tables (set up) will begin on Monday, August 29 at 3 pm and must be taken down by the end of the conference on Saturday.
Display Area Hours
8 am – 7 pm on Tuesday – Saturday.
Leave items of value at your own risk. The area will not be secured, so please make plans to secure any valuables. The World Methodist Council, nor the Hilton Americas – Houston is responsible for stolen, lost, or damaged items.
All tables must be clean and clear by the end of Saturday’s events.
Exhibitors and Vendors may cancel on or before 1 August 2016 to receive a refund. No refunds will be granted after this date. All refunds will be subject to a $100 processing fee.
For more information, contact firstname.lastname@example.org.
Shipping Your Materials
Packages for your display may be delivered to the FedEx Office Business Center at the Hilton Americas – Houston up to three days prior to the event (26 August).
When shipping materials to the hotel, please follow these instructions.
You will need to pick up your packages at the FedEx Office Business Center on Level 3 of the Hilton Americas. There is up to a $25 fee per parcel received (see instructions above for pallet pricing).
A handtruck will be available to assist with transporting packages to your display table on Level 2, or for a fee the business center staff can deliver it directly to your display table.
No COD packages will be accepted. The hotel’s policies on safe package handling are based on advice from the United States Postal Service (USPS) and the Federal Centers for Disease Control and Prevention (CDC).
The World Methodist Conference will not be responsible for transporting any materials shipped to other addresses.
The following are tips for successful shipping to the Hilton Americas-Houston:
- Multiple packages within a single shipment should be numbered in sequence (e.g. 1 of 3, 2 of 3, 3 of 3). It may be helpful to make note of individual package contents so that careful records of all materials may be maintained and the sender alerted in the event of damage or non – receipt.
- Heavy boxes should be identified so that staff (either yours or ours) can avoid injury while lifting them.
- Send shipping information in writing to email@example.com. Be specific regarding: the # of boxes shipped; the point of origin (company/city); how they were shipped; when they are to arrive and any other information which would help the Hotel properly handle your shipment.